Private Pay Open-Item Statements

When you create open-item statements you will see each line item that does not have a zero balance. Each line item listed will tell how much is still owed for that line item. To be able to create open item statements, you must post your transactions "open item".

1.        From the Accounts receivable (main) directory select 4 for Statement Programs. This will bring you to the Statement Directory.

2.        Now you can select Private Pay Open-Item Statements

3.        After the statement has have been created, new selections will appear at the Accounts receivable (main) directory. These include something like:

9  You have 4 files that have not be printed/processed

10  You have 9 audit files that have not been printed.

4.        Now you simply click on a selection 9. Then a list of files will appear. The Private Pay Open-Item Statements will be m6d401.lst

5.        You can click on the file for the Print/View/Erase menu to appear. From this menu you can select Print this file to print the file.

SSI® Note: You may post your transactions open item and produce a balance forward statement, but you cannot post balance forward and get an open item statement. To get a Balance Forward Statement on an Open Item Patient, you must demand it from inside the patient's account or use the "doopenitm=yes" setting in the statement control file.

Instructions for Creating Balance Forward Statements for Open-Item Patients.

You may post your transactions open item and produce a balance forward statement. To get a Balance Forward Statement on an Open Item Patient you must demand a 401 statement from within the patient's account. To get balance-forward statements for all your open item accounts you must build a control file:

Quit the Stratford program and at either the \ssiwin\4 prompt (to affect all A/R's) or at the \ssiwin\30XXXX prompt (to affect just the \ssiwin\30XXXX A/R) type:

       EDIT M6R401.CTL (and then press [ENTER])

Then type in lower case letters:

       doopenitm=yes

then save your work.

When you are ready to run statements, go to the statement menu and choose 401. This will create balance forward statements for your open item accounts. If 401 is not a choice on your statement menu you can add the choice by typing 401 at the statement menu.

SSI® Note: A charge does not print on an open item statement unless at least one transaction (payment, adj or memo) has been posted against the charge. This default can be overridden by changing the main setting "Cm_smpaoic" to the number "2". This tells the Stratford program to print all open item charges on a statement regardless of whether anything has been posted to the charges. The Medicare open item statements (434) always require that a transaction be posted against a charge before it shows on the 434 statements.

Open item statements always show the total balance at the bottom of the statement. If you wish you can have an "Amount Due Now" line appear that reflects just the total of the items shown on the statement. To get this feature, quit the Stratford program and at either the \ssiwin\4 prompt (to affect all A/R's) or at the \ssiwin\30XXXX prompt (to affect just the \ssiwin\30XXXX A/R) type:

       EDIT M6R4.CTL (and press enter)

Then type in lower case letters:

       amountduenow=yes

then save your work.

The next time you run your open item statements the "Patient amount due now" will appear at the bottom of the statement.