Balancing your entries

The purpose of balancing your transactions is to create a day sheet (batch audit). Let's see how you work with the computer to complete the required audit of your books.

When you enter a transaction for a patient, you begin to turn on the BRIGHT LIGHTS! The Bright Lights show on each directory to signal you that you have unfinished business, or transactions that MUST be audited.

When you look at the Accounts Receivable Main Menu you will see that

6 Report Programs

now appears in BRIGHT LIGHTS. This is the computer's way of reminding you that you have entered transactions that you have not audited. Let's find out how to audit your transactions, and turn down the BRIGHT LIGHTS! When you check the dollar amounts you posted against the computer's totals you are auditing your accounts.

1.        From the Report directory select

2.        create a TRIAL TRANSACTION LISTING

3.        This will bring you the Trial Transaction Listing. In this menu you can check your balances for the various type of transactions, such as Charges, Payments, Adjustments, and memos.

4.        Enter the Charges, Payments, Adjustments, memos... etc from you your records into the corresponding fields. Once this is done click on the Check my entries button. This will also prompt you whether or not create a report of the transaction entries. If your account is balance a menu will appear asking if you want to create the day sheet. If your account is not balanced you can still print a report to show that it wasn't balanced.

5.        If you have not kept track of the amounts you entered for charges, payments, and adjustments you will have no way to verify that your data entry was accurate. You will have to accept the numbers entered into the computer. You will eventually find any errors that you made during data entry. You will be required to post adjustments to them. If you wish to accept the numbers entered into the computer as accurate click on the gray button in the upper right hand corner. The account will automatically be balanced and a day sheet will be created.

SSI® Note If you want to create a "TRANSACTION AND DEPOSIT SLIP AUDIT" you must successfully balance your data entry totals against the computer's totals